Section 2: Setting Up Styles
In this section, we will set up the heading styles, type the main headings text, and then apply the styles to these main headings.
To get started, you will need to create a new document.
After you have started the MS-Word program, create a new file by clicking on the File tab, clicking the New button, and then selecting Blank document.
You should now have a new blank document showing.
Continue to the next slide to learn how to modify text and paragraph styles.
We are now going to prepare the text styles for each of the heading levels, the title page and content body text.
As shown in this image, open the Home ribbon, click on the Styles icon and click on the Manage Styles button. So that the Table of Contents function will work, you need to use the Heading 1, Heading 2, Heading 3, Heading 4, Title and Normal styles, as shown in this image. The Table of Contents function will be looked at in a later section.
Select the Heading 1 style and then click on the Modify button to open the Modify Style dialog box.
In the Modify Style dialog box, you have several options to change the appearance of the selected style – in this case, the Heading 1 style. The image shows that we have changed the text formatting options such as the font formatting.
Note that you will need to set the styles according to your assignment requirements or style publication manual such as APA, Chicago, and so on.
The Format button, indicated in this image, offers further options. Click on the format button and then the Paragraph link to open the Paragraph dialog box.
With the Paragraph dialog box open, make changes to the selected style as required. These might include the line spacing settings as indicated in this image.
Using line spacing settings is preferable to pressing enter to create spaces between headings and paragraphs. We will discuss this more in a later section.
Click on the OK button to close this dialog box. Click OK again to close the Modify Style dialog box.
With the Manage Styles dialog box open, you can continue modifying the styles that you are going to need for your document, such as those shown in this image. Even after you have applied these styles to the text, you can still go back at a later time to modify them.
When you have completed modifying the required styles, click on the OK button to close the dialog box.
It would be good to save your blank document at this point.
With your blank document still open, type out the main headings for each of the sections of your document as shown. The image shows some of the level 1 headings you might see in a typical research thesis. For Chapter One, we have included level 2 and level 3 sub-headings. We have also included a title page heading, simply called “Title page”, for this document.
With your new document open, you can now apply the styles to the headings. To do this, make sure the styles panel is open, highlight the text and then click on the style you wish to apply to the text. In this example, the “Title page” text has been highlighted and the “Title” style has been applied by clicking on Title in the Styles panel. Go ahead and apply the appropriate styles for the rest of the headings.
Acknowledgements, Abstract, Table of Contents, Chapters One, Two, Three, Four, Five, Six and Seven, References, and Appendixes will all have the Heading 1 style applied.
Under Chapter One, the Introduction and Research Objectives headings will be Heading 2. Research Questions will be Heading 3.
Remember, you should always set up styles for each heading level as required by your institution, school, faculty, department or discipline.
After applying all the styles, your document should now have headings with styles that look something like those in the red box. Save your document.
It is important to note that you will need to set up your styles according to your institution, school, faculty, department or discipline requirements. If you are not sure which publication style you should be using, ask your supervisor or tutor.
After you have applied your styles to the text in your document, you can go back and modify the styles at any time if needed.
Follow the link to view ‘Setting Up Styles’ pdf version.
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