Section 8: Bookmarks and Cross-reference
Sometimes you may wish to make references to other parts of your document where you have discussed something in more detail. In this example, we have added a Background heading to our first chapter, which makes a reference to Reeves and Reeves’ pedagogical dimensions, which is discussed in more detail in Chapter Two and, hence, we have directed the reader to this page.
Currently, the detailed discussion is on page 4 of our document and, hence, we have asked the reader to see page 4. When the document is complete, however, the detailed discussion will no longer be on page 4 as the number of pages would have increased as more content would have been added to Chapter One and possibly Chapter Two. Hence, we would need to remember to update all of these page references throughout our document when it is complete. If your document is quite large and there are many of these references, then updating all of these references will become quite a tedious task.
Thankfully, MS-Word has a feature that can automatically update the page number reference for you. Continue to the next slide to learn how this feature is set up.
To begin with, type in some text in Chapters One and Two as shown here – you can use your own text if you wish.
In Chapter One, there needs to be in brackets the “see page” text followed by a space as indicated.
We are now going to place a bookmark at the beginning of the text we wish to refer to in Chapter Two.
Go to Chapter Two, and place the cursor in front of the sentence you have typed in. In this example, we have placed the cursor in front of the sentence beginning with the word “In”.
Open the Insert ribbon, click on the Links button, and choose the Bookmark option to open the Bookmark dialog box. In the Bookmark dialog box, type in a name that is recognisable; in this example, we have typed in “reeves_revees” as our bookmark name. Click on the Add button to add the bookmark and to close the dialog box.
We are now going to add a cross-reference in Chapter One, which will refer to our bookmark in Chapter Two.
Go to Chapter One and place the cursor in the space after the “see page” text as indicated here; then, open the Insert ribbon, click on the Links button, and select the Cross-reference option. This will open the Cross-reference dialog box. Select the options as shown here – Bookmark, page number and the bookmark name you wish to refer to. Click on the Insert button and then the Close button.
After inserting the cross-reference in Chapter One, you will see the page number from where the bookmark exists.
In Chapter Two, you may see the symbol for the bookmark, which looks like a large capital I, as shown here. If the bookmark symbol is not showing, open the File ribbon, click on the Options button, click on the Advanced section of the Word Options dialog box, scroll down to the Show document content section, and then tick the Show bookmarks option.
As your document continues to grow as you work on it, the bookmarks will eventually end up on different pages. When you have completed the document, you need to update all the cross-references. To do this, select the entire document by pressing the Control and A key at the same time, right-click on a selected area, select the Update Field option from the menu that appears, then select the Update entire table option and click the OK button. This will update all of the cross-references in your document as well as the Table of Contents.
Follow the link to view ‘Bookmarks and Cross-reference’ pdf version.
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